Sometimes, you might want to skip importing a new employee to payroll. Perhaps you're employing the same person for multiple different overlapping roles, or you've promoted or transferred someone internally.
You'll need to do this individually for each employment, to help avoid the risk of accidentally entering the wrong payroll reference (which could cause problems in future).
From the "Ready for payroll" employments list, click through to view the employment you want to make active:
In the main employment information block, click "Skip payroll import":
If the employee has been employed previously, you'll see a list of their past employments and payroll references. Use the "Copy" button to reuse one of the existing references, or enter the reference from your payroll system in the "Payroll reference" field:
Click "Validate payroll reference" to check the reference you've entered. You'll see a warning if the reference is already in use, or a confirmation that it's OK to proceed.
You may see a warning that the reference has already been assigned to another employee (who will be highlighted in red). This could just mean that there are two records on the system for the same person, or it could indicate you've made a typo. Double-check the reference number carefully before you proceed:
If you're happy that the reference number you've entered is correct, click "Yes, skip payroll import" to update the employment record and mark it active.
Note that if you change the reference number after you've validated it, you'll be asked to confirm the new number again when you click the "Yes, skip payroll import" button.